Paralegal Officer - PLG/LS 3 (Vacant) - Salary Range (Pay Band 5): $2,190,302 - $2,945,712 per annum

Job Objective

Under the general direction of the Director, Legal Services, the Paralegal Officer is responsible for providing administrative and legal support to Director, Legal Services who is responsible for managing the OIC’s legal portfolio by creating and maintaining support systems and processes which assist the work of the Officers in the OIC.

KEY OUTPUTS

•    Legal documents drafted;
•    Legal research conducted;
•    Queries/information requests processed;
•    Drafting Contracts and Lease Agreements;
•    Division reports completed and submitted;
•    Files and records maintained;
•    Meetings organized;
•    Individual work plans developed
 

Duties and Responsibilities

  • Assists in the drafting and preparation of legal documents, under the guidance of the Director;

  • Liaises with external clients;

  • Ensures retention schedules for legal documents/files relating all legal matters are strictly adhered to and files are stored securely and easily retrievable; 

  • Serves as liaison with other GOJ entities: 

  • Conducts research into legislation and other sources of law as directed; 

  • Assists in organising meetings to review and discuss legal committee documents; 

  • Assists in collating documents in preparation for legal consultations; 

  • Provides information to stakeholders and other parties subject to maintaining confidentiality and/or upon the instructions of the Director of Legal Services where necessary; 

  • Processes general inquiries and requests as directed; 

  • Maintains the files and records in a confidential, secure and reliable manner in accordance with established records management principles to ensure expeditious retrieval of files. 

    PERFORMANCE STANDARDS
    •    Legal documents drafted in accordance with established standards and timeframes;
    •    Legal research is evidence-based and completed in agreed timeframes;
    •    Queries/information requests processed in agreed standards and timeframes;
    •    Correspondence prepared in the agreed format, standards and timeframes;
    •    Reports prepared are comprehensive, in the required format and timeframes;
    •    Files and records maintained in keeping with best practices and agreed timeframes;
    •    Meetings organized based on agreed standards and timeframes;
    •    Individual Work Plans developed in conformity to established standards and within agreed
    •    timeframes;
    •    Confidentiality, integrity and professionalism displayed in the delivery of duties and
    •    interaction with staff. 
     

Knowledge/Skills

The Performance Management and Appraisal System: Guideline System and Reference Manual – Competency Framework informed the following with grade ‘1’ being the lowest and ‘3’ or ‘4’ the highest

Core

Level

Functional

Level

Oral communication

2

Initiative

1

Written communication

2

Use of technology (relevant computer applications)

1

Customer and quality focus

2

Problem solving and decision making

1

Teamwork and cooperation

2

Planning and organizing

2

Adaptability

3

Analytical Thinking

3

Interpersonal skills

2

Technical

Compliance 

3

  • Knowledge of Public Services Regulations and Staff Orders for the Public Service;
  • Excellent records and information management;
  • Ability to record and transcribe minutes
  • Ability to maintain calendars and schedule appointment
  • Ability to create, compose and edit written materials;
  • Ability to work under pressure and meet deadlines

Integrity

4

Time Management

3

 

 

 

 

 

 

 

Minimum Required Qualification and Experience
  • Certificate/Diploma qualification in Legal or Paralegal Studies; and training
  • Minimum Five (5) CSEC subjects including English Language; 

  • Three (3) years’ experience in a law office or legal environment. \

 

Applications MUST include a résumé and the names of 2 work references and should be addressed and submitted via email, no later than SEPTEMBER 7, 2026 to:

 

The Human Resource Manager

Office of the Information Commissioner

The Masonic Building 

45-47 Barbados Avenue

Kingston 5

Email: [email protected] 

 

We thank all applicants for their interest; however, only short-listed candidates will be contacted.